Office Administrator (Coventry)

Salary: £25,000 p.a.

Location: Coventry

Type: Full Time. Permanent (Poss. Hybrid)

Our client is very successful event management business where they provide structured spaces for all manner of events all over UK, the Middle East, Asia and the Americas. They support exciting events such as The Ryder Cup, The Open Championship, Golf Thailand, Cheltenham Festival and much more!

This is an interesting role because of the industry they are in and the absolute variety of tasks the role contains.

Key Responsibilities:

• Handle correspondence and incoming phone calls, greet visitors, and carry out administrative tasks like scanning, photocopying and filing documents


• Conduct research and compile data upon request. Create, edit and update spreadsheets


• Accurate data entry, including updating records and databases


• Light accounting duties, such as raising purchase orders and invoice requests, maintaining office budgets and supporting with team expenses


• Manage inventory of office and kitchen supplies, including stationery, tea/coffee/milk, office and yard equipment within budgeted parameters to ensure smooth operations. Order stock and maintain office equipment maintenance schedules.


• Coordinate the ordering and issue of employee Uniforms & PPE for Coventry based employees in line with budget parameters and role relevant requirements.


• Manage schedules, appointments, meetings and travel itineraries, booking tickets and accommodation as required, organising refreshments for visitors etc.


• Take and distribute meeting notes at the team's meetings


• Assist and support the team with any other reasonable requests


• Supporting the HR Department with the coordination of planned Employee Engagement activities.


• Carry out from time to time and as directed, any other reasonable duties as required in addition to the above that will be both reasonable and within your capabilities.

Ideal Candidate:

Someone that has 2 years' experience in the currently role along with some finance experience just for raising purchase orders and ideally has a shorter notice period, we can offer some hybrid work and that can be discussed on interview.

Knowledge Required:

• Minimum 1 years' experience in an administrative position


• Demonstrable ability to manage variable administrative/clerical tasks to completion within agreed timeframes.

Hours: Monday to Friday, 8:30am to 5pm.